International Trip Planner

SUMMARY

Airshare is a company that values its people and recognizes their contributions to the success of the organization.  We believe in teamwork and collaboration to ensure that customers are safely and punctually transported to their destinations.  Whether you work as a pilot, mechanic, or part of the operations team, Airshare acknowledges the critical role each individual plays in the seamless execution of every trip.  The company prides itself on delivering exceptional service and has fostered a dynamic and rewarding culture.

As the International Trip Planner, your role is crucial in coordinating and managing all international trip demand for Airshare.  You will become a subject matter expert and the primary internal resource for all international activities.  This position requires you to work in our corporate office located in Overland Park, Kansas. 

ESSENTIAL DUTIES

• Build relationships with outside handlers
• Create international trip SOPs for the OCC that help develop independence on international trip management and minimize reliance on third parties
• Coordinate all international trip information and ensure communication between OCC departments and Flight Ops is clear and systematic
• File eAPIS, generate General Declarations and Itineraries, write Private Letters, coordinate Landing/Parking rights, over-fly permits, slots, PPRs, as well as arrange inbound/outbound US Customs with CBP
• Set up ground handling for flights at non-US airports and coordinate with local FBOs and service providers for contract fuel releases, catering, ground, etc.
• Work with OCC teams for hotel and rental car arrangements
• Maintain and update all fractional and managed aircraft and crew on the US Overflight list and EAPIS systems
• Maintain relationships with third-party international handlers as needed for supplemental international trip support
• Generate international flight plans and ensure flight plans are sent to foreign agencies as well to be filed
• Ensure all changes to international trips are properly updated to ensure the best customer service with minimal customer impact
• Stay up to date on foreign countries’ travel requirements and restrictions for Airshare’s common international travel and ability/knowledge
• On-call as needed to provide support to OCC teams for international operations
• Reviewing any and all invoices dealing with international operations will need to be reviewed and audited for accuracy for Accounts Payable
• Perform other duties and assignments, as requested by the Flight Control Manager

Qualified candidates must possess a bachelor’s degree AND/OR 3+ years of flight planning experience with an emphasis in private aviation.

• Excellent writing and oral communication
• Salesforce/operations experience
• Strong technical skills
• Dispatch License is a strong plus
• Strong development in relationships

BENEFITS AND PERKS

• Medical, dental and vision insurance – if you choose to participate, coverage will commence on the first day of the month following your date of hire
• Airshare offers a no-cost medical and dental option at the employee level
• Optional supplemental insurance benefits (accident, hospital indemnity, critical illness, life, short-term/long-term disability, fertility, and pet)
• Paid Parental Leave
• Company-paid term life insurance equal to 1.5 times your annual salary
• Two 401(k) retirement plans with employer match – you will be eligible to participate on the first of the month following 30 days of employment
• PTO is accrued based on the length of employment 
• 12 holidays per year
• Access to relocation flights